Build the wedding-day timeline.
Run the day from one live plan.

Plan the wedding-day timeline on desktop in EventSync Workspace, share the right details with vendors, then run the same live schedule and Day-Of Command from mobile. The Wedding Day Assistant turns your timeline, role, and readiness state into focus cards for planner review.

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Available on iOS and Android · Free Workspace planning · No credit card required

Built by a wedding photographer who lived the chaos firsthand.

EventSync Day-Of cockpit showing SmartRipple recovery with planner approval controls

See how it works

Watch a wedding day command center in action

Start in the Day-Of Cockpit, then follow the Team Lead, Photographer, and Caterer as one shared wedding plan becomes the information each role needs to do the work.

Team Lead + role views1:49

One plan. The right view for each person.

See the real app workflow move from the full command view to focused role handoffs, without turning a wedding-day decision over to automation.

Try the Product Demo See the Full Walkthrough and Transcript

“I’ve shot weddings for years. Every planning app I tried stopped working the moment the wedding day actually started. So I built one that helps the people running the day stay aligned when nobody has time to hunt for updates.”

Kali McCarthy — Founder, EventSync · Wedding photographer

EventSync Day-Of presents

Twelve Minutes

A reception is running 20 minutes late. Room setup and existing buffers save eight. Watch Nora review the remaining 12, confirm the recovery with Priya, and lead the team back on time.

Watch on YouTube Try the Product Demo

Cinematic advertisement created with AI-generated characters and environments. Product behavior is shown through a controlled illustrative demo.

Read the complete transcript

00:00Zoe and Liam's reception is about to begin. But family photos are running late.

00:07PRIYA: Photos put us twenty minutes behind.

00:10NORA: Room setup and buffers saved eight. Twelve remain.

00:14Nora opens EventSync Day-Of. In SmartRipple, she reviews the remaining twelve.

00:20Its balanced plan protects the entrance and suggests seven minutes from the portrait buffer.

00:27Then five from the room flip—a proposed recovery of all twelve.

00:32NORA: Priya, can your team make up five minutes?

00:36PRIYA: Yes. We'll be ready.

00:38NORA: Good. I'll apply the balanced plan.

00:40Nora applies her choice, then briefs the team.

00:44NORA: Priya, make up five minutes. Marcus, mic and entrance. Camila, doors. Everyone, stay on your assignment. Let's move.

00:53SmartRipple suggests. Nora decides. Her team does the work.

01:08ROOM CREW: The room is ready.

01:11NORA: Open the doors.

01:20Twelve minutes recovered. Zoe and Liam walk in right on time.

01:26EventSync Day-Of. Plan in Workspace. Run Day-Of.

A tour of the app

From planning desk to dance floor

EventSync Workspace gives you room to plan at a desk, then the same event supports the team running the day — live, with your whole team on mobile. Watch the Workspace tutorials and learn each task as you plan.

EventSync home screen for Zoe and Liam showing wedding-day progress and quick actions — HomeOne event hub for the whole day

EventSync Day-Of cockpit showing Wedding Day Assistant and SmartRipple recovery controls — Day-Of CommandPlanner-controlled recovery when the timeline slips

EventSync SmartRipple review showing suggested trims before planner approval — SmartRippleRecovery options calculated; planner reviews and applies

EventSync vendor check-in screen showing late, upcoming, and checked-in vendors — Vendor Check-InArrival status before problems spread

DIY and micro weddings

A wedding day app and dashboard for DIY coordination

Planning a DIY or micro wedding? EventSync Day-Of is day-of coordinator software that turns your plan into a focused dashboard, with the timeline, checklist, key contacts, and handoff details your trusted lead needs. A trusted lead can carry out a well-prepared plan, but does not replace a professional coordinator when your wedding needs that level of experience.

Read the DIY handoff guide →

The same event on both screens

Plan where there is room. Run the day where the work happens.

Set the ceremony time and location in EventSync Workspace, then carry that same wedding and timeline block into EventSync Day-Of on mobile.

Workspace to mobile0:24

From Plan to Day-Of

The example uses one fictional Maya & Jordan ceremony block, 4:30 PM at Garden Lawn, from the desktop edit through the complete mobile Day-Of view.

Read the planning-to-Day-Of guide

Features

Everything you need, from first toast to last dance

Plan with confidence, coordinate with clarity, and celebrate without the stress.

📋

Planning Suite

All your wedding planning essentials in one beautifully organized space.

Budget tracker
Guest List & QR RSVP
Seating chart
Planning Checklist
Vendor Contacts

⏰

Wedding Day Assistant + Day-Of Command

Your planner-controlled live run sheet for wedding day execution. Keep protected anchors, role lanes, vendor handoffs, and SmartRipple recovery suggestions in one source of truth.

Live timeline / run sheet
Protected anchors and clear owners
SmartRipple recovery suggestions
Planner-approved in-app team updates
Vendor check-in

👥

Role Handoffs

Bring your wedding party, planner, and vendors together with role-based access.

Role dashboards
Dual-role toggle (e.g. Lead + Photographer)
Broadcasts and Change Requests
Activity feed

💌

Guest Portal & QR RSVP

Guests can RSVP from a browser without downloading the app, including meal choices, plus-ones, registry links, and real-time RSVP status updates.

3 templates & colour themes
QR RSVP — no app needed
Meal and plus-one tracking
Batch invite
Instant status sync

📄

Export & Share

Share your plans with anyone. Generate polished exports and a final run sheet backup for your whole crew.

PDF export
CSV export
Planning viewers
Shareable links

From the planning file to the people running the day

EventSync combines a free planning workspace with paid day-of execution tools. Bring the timeline you already have, review the run sheet, and keep vendor check-ins, role handoffs, planner-controlled recovery, and the live wedding-day command surface connected.

Build a free wedding-day timeline Timeline readiness check Wedding timeline template Coordinator checklist DIY handoff guide Planner partner pilot

See all features →

Patent pending Day-Of coordination

Tap through the recovery moment couples actually remember

Most wedding tools help you plan. EventSync steps in when the ceremony runs long, the cocktail hour is next, and everyone needs the same answer right now.

Review a SmartRipple recovery plan without rebuilding the whole timeline.
Review the Wedding Day Assistant’s rules-based focus card when the timeline needs attention.
Protect fixed moments like ceremony, portraits, first dance, and major announcements.
Confirm an in-app update so vendors and crew stay aligned.

Open the Product Demo

Step 1 of 4

Start with the Day-Of Command on schedule

The phone is ready for the real wedding-day problem: the ceremony runs long and every next block is about to drift.

0 min timeline status

Dinner protected moment

0 roles updated

Zoe & Liam · Day Of On Time

12 min

Ceremony Processional

Rosewood Lawn · 4:00 PM to 4:20 PM

What's Next 9 blocks left

4:20 PM

Ceremony Buffer

Protected recovery time

4:30 PM

Cocktail Hour Opens

Garden Terrace

4:35 PM

Family Portraits

South Arbor

6:00 PM

Dinner Service

Grand Hall

Ready: the Day-Of Command is on schedule. Run the ceremony late to see the planner-approved recovery workflow.

Wedding Day Assistant

The Wedding Day Assistant runs on AI trained specifically for wedding-day coordination — not a general chatbot with a wedding prompt.

Say it the way you’d say it out loud. Wedding Day Assistant reads the live timeline, role, and readiness state to show what is at risk, what can absorb a delay, and one recovery plan for planner review.

Focus cards show what to prep now, what is next, and what needs attention.
Timeline, vendor, guest and family, venue, photo, task, and readiness categories keep the briefing specific.
SmartRipple stays separate: it calculates recovery options for the planner to review and apply.
A deterministic wedding rules engine has the final say. You approve every change, and it knows when to act, double-check, or say “that’s a rumor — no action.”

You stay in control: focus cards are read-only briefings. Nothing sends on its own.

Is Wedding Day Assistant a general chatbot?
No. Wedding Day Assistant runs on AI trained specifically for wedding-day coordination, not a general chatbot with a wedding prompt. A deterministic wedding rules engine has the final say, and you approve every change. Nothing sends on its own.

Open Workspace Free See how it works

✨ Wedding Day Assistant Zoe & Liam · Day Of Read-only

Timeline focus · Needs attention
Ceremony is running 15 minutes late. Review downstream timing before the next handoff.

Now: Ceremony · Next: Cocktail Hour

📋 Rules-based focus card from the live timeline

Open SmartRipple to review a recovery:

Compress cocktail hour-15 min

Move toasts→ 6:15 PM

Dinner serviceon time

Recovery preview only. Nothing changes until the planner reviews and applies it.

Open SmartRipple Not now

Focus cards: Timeline · Vendors · Readiness

How It Works

Three steps to your perfect day

EventSync grows with you from engagement to celebration.

Plan

Organize your budget, guests, vendors, and checklist. Build your wedding day timeline down to the minute.

Coordinate

On the big day, your team follows the live timeline. Everyone knows exactly what to do and when.

Celebrate

Put your phone down and be fully present while your planner and crew stay aligned in EventSync.

Who It's For

Built for everyone on the wedding team

Whether you're the couple, the planner, or the photographer — EventSync gives you exactly what you need.

💍

Couples

Put your phone down on the big day. Your planner runs the show through EventSync while you get a beautiful progress dashboard and activity feed. See what matters, skip the stress.

Romantic progress view

📝

Wedding Planners

Your command center for the day. Live timeline with SmartRipple recovery suggestions, in-app team updates, vendor check-in tracking, and role-specific handoffs for your whole team. Manage 30 weddings a year without burning out.

Full command center

📷

Photographers

Never miss a shot. Your dashboard shows photo-relevant blocks, the shot list tracks must-have vs nice-to-have, and planner-approved schedule changes appear in your role view.

Shot list + role dashboard

🎶

Vendors & Team

Know exactly when to arrive and what's happening. Check in on arrival, receive role-relevant in-app updates, and see only what's relevant to you. No app clutter, no confusion.

Role-specific dashboards

Designed for Real Weddings

Built for the moments that matter

Every feature exists because of a real problem on a real wedding day. Here's what EventSync is designed to handle.

The caterer arrives late. Wedding Day Assistant flags the timing risk for planner review. The planner opens SmartRipple, reviews and applies the recovery, then confirms one clear in-app update for affected roles.

Vendor Delay Recovery

SmartRipple + planner approval

The photographer needs their shot list, the DJ needs set times, the caterer needs meal service windows. Everyone sees exactly what they need — nothing more, nothing less.

Role-Based Dashboards

11 Specialized Views

The couple puts their phones down on the wedding day. Their coordinator handles everything behind the scenes. They never see the chaos — just the moments.

Couple Experience

Day-Of Coordination Mode

Pricing

Simple, transparent pricing

Start free in EventSync Workspace. Upgrade on the web for approved Day-Of access, or keep native purchases managed through the App Store and Google Play.

Free

forever · 1 wedding

Full planning suite — no credit card required.

Budget tracking & estimates
Guest list management
Vendor contacts & notes
Planning checklist
Timeline builder
10 culturally-diverse timeline templates
Join unlimited teams

Open Workspace Free

Wedding Pass

$49.99

one-time · for your wedding

Day-Of tools for one wedding, without Wedding Day Assistant.

Everything in Free
Day-Of live timeline
Team sync & in-app updates
Vendor check-in
Role-based dashboards
No Wedding Day Assistant

Get the app to buy Wedding Pass

Wedding Day Assistant Pass

$99.99