Build the wedding-day timeline.
Run the day from one live plan.

Plan in EventSync Workspace. Share the right details with vendors. Run the day from mobile, with you in control.

Open Workspace Free Try the Product Demo

Don’t know where to start? Ask Wedding Assistant.

Wedding Assistant looks at your wedding and gives answers tailored to your plans.

Meet Wedding Assistant → See sample chats, then ask your first question in Workspace. Five free uses once per eligible account.

Explore the current app preview Step-by-step video help

App workflow example: native Team Lead cockpit with recorded status and an explicit completion action

App workflow example · fictional weddingFictional wedding data.

Or download free:

Download on the App Store

Get it on Google Play

Available on iOS and Android · Free Workspace planning · No credit card required

Built by a wedding photographer who lived the chaos firsthand.

App workflow

Your workflow comes first.

Put the tools you reach for first at the top of your Day-Of screen. Your personal order stays separate from the wedding’s shared timeline.

Native Arrange my sections sheet with personal up and down controls

Arrange your day around your work.

Move Run the day, your Service board or another section to where you need it. This changes your view on your device. Other people’s screens and the shared schedule keep their order.

Try personal arrangement

Native Photographer view with four loaded photo references, personal priorities, family readiness and shot board

Your next shot, in your order.

Reorder personal shot priorities, open the couple’s references and check who is ready for family formals. Capturing a photo stays separate from completing a timeline activity.

Explore the photo workflow

Native Caterer service board with populated course counts, allergy flags and vendor meals

The details service needs.

Keep service cues, meal counts, dietary flags and vendor meals together. Bring the Service board higher on your own screen when it is the part of the day you need most.

Explore the service board

Unaltered native app captures with fictional records. Photo references are AI-generated inspiration. Examples use fictional wedding data.

“I’ve shot weddings for years. Every planning app I tried stopped working the moment the wedding day actually started. So I built one that helps the people running the day stay aligned when nobody has time to hunt for updates.”

Kali McCarthy — Founder, EventSync · Wedding photographer

EventSync Day-Of presents

Twelve Minutes

A reception is running 20 minutes late. Room setup and existing buffers save eight. Watch Nora review the remaining 12, confirm the recovery with Priya, and lead the team back on time.

Watch on YouTube Try the Product Demo

Cinematic advertisement created with AI-generated characters and environments. Product behavior is shown through a controlled illustrative demo.

Read the complete transcript

00:00Zoe and Liam's reception is about to begin. But family photos are running late.

00:07PRIYA: Photos put us twenty minutes behind.

00:10NORA: Room setup and buffers saved eight. Twelve remain.

00:14Nora opens EventSync Day-Of. In SmartRipple, she reviews the remaining twelve.

00:20Its balanced plan protects the entrance and suggests seven minutes from the portrait buffer.

00:27Then five from the room flip—a proposed recovery of all twelve.

00:32NORA: Priya, can your team make up five minutes?

00:36PRIYA: Yes. We'll be ready.

00:38NORA: Good. I'll apply the balanced plan.

00:40Nora applies her choice, then briefs the team.

00:44NORA: Priya, make up five minutes. Marcus, mic and entrance. Camila, doors. Everyone, stay on your assignment. Let's move.

00:53SmartRipple suggests. Nora decides. Her team does the work.

01:08ROOM CREW: The room is ready.

01:11NORA: Open the doors.

01:20Twelve minutes recovered. Zoe and Liam walk in right on time.

01:26EventSync Day-Of. Plan in Workspace. Run Day-Of.

A look at the app workflow

The same day. The details your role needs.

Plan at a desk in EventSync Workspace, then carry the wedding into mobile. Arrange your Day-Of sections around your workflow, keep photo priorities in your own order, and follow recorded status beside planned timing. Try the interactive preview or explore the fictional Workspace sample.

App workflow example: Team Lead view with the same wedding's recorded and planned activity status — Team LeadReview what is recorded. Choose the next action.

App workflow example: full shared timeline with role cues and recorded activity status — Full timelineRole cues keep the whole day in view.

App workflow example: Photographer working focus with a next photo priority — PhotographerYour photo work beside the shared schedule.

App workflow example: bell panel with notice priorities, read states and activity links — NotificationsRead a notice. Open the activity it refers to.

These unaltered native app captures use an offline fictional wedding.

Authentic capture of the live fictional Workspace sample: editing a ceremony's time, location and responsible person in a practice copy — Captured from the public fictional Workspace sample. Practice edits stay in that sample tab.

Plan at your desk

Try the plan before starting your own.

Open a practice copy to explore timeline editing, budget, guest list and planning checklist tools. The sample uses fictional records and keeps your practice changes separate.

Explore the Workspace sample ↗

DIY and micro weddings

A wedding day app and dashboard for DIY coordination

Planning a DIY or micro wedding? EventSync Day-Of is day-of coordinator software that turns your plan into a focused dashboard, with the timeline, checklist, key contacts, and handoff details your trusted lead needs. A trusted lead can carry out a well-prepared plan, but does not replace a professional coordinator when your wedding needs that level of experience.

Read the DIY handoff guide →

Workspace + Day-Of

Plan at your desk. Open your wedding on mobile.

Work through the timeline, guest list and planning checklist in Workspace. On the day, open the same wedding in EventSync and put the sections you need first at the top of your personal view.

Try the Workspace sample

Unaltered native Home capture with fictional records and a generated fictional cover photo. App workflow example.

Current native Home screen showing Maya and Jordan’s fictional wedding and Open Day-Of and Plan in Workspace actions — My Weddings · current native app preview

Features

Everything you need, from first toast to last dance

Plan with confidence, coordinate with clarity, and celebrate without the stress.

📋

Planning Suite

All your wedding planning essentials in one beautifully organized space.

Budget tracker
Guest List & QR RSVP
Seating chart
Planning Checklist
Vendor Contacts

⏰

Wedding Day Assistant + Day-Of Command

Your planner-controlled live run sheet for wedding day execution. Keep protected anchors, role lanes, vendor handoffs, and SmartRipple recovery suggestions in one source of truth.

Live timeline / run sheet
Protected anchors and clear owners
SmartRipple recovery suggestions
Planner-approved in-app team updates
Vendor check-in

👥

Role Handoffs

Bring your wedding party, planner, and vendors together with role-based access.

Role dashboards
Owner’s device focus: Lead or Photographer
Broadcasts and Change Requests
Activity feed

💌

Guest Portal & QR RSVP

Guests can RSVP from a browser without downloading the app, including meal choices, plus-ones, registry links, and real-time RSVP status updates.

3 templates & colour themes
QR RSVP — no app needed
Meal and plus-one tracking
Batch invite
Instant status sync

📄

Export & Share

Share your plans with anyone. Generate polished exports and a final run sheet backup for your whole crew.

PDF export
CSV export
Planning viewers
Shareable links

From the planning file to the people running the day

EventSync combines a free planning workspace with paid day-of execution tools. Bring the timeline you already have, review the run sheet, and keep vendor check-ins, role handoffs, planner-controlled recovery, and the live wedding-day command surface connected.

Build a free wedding-day timeline Timeline readiness check Wedding timeline template Coordinator checklist DIY handoff guide Planner partner pilot

See all features →

SmartRipple

Recover time. Keep the decisions yours.

Tell the app how late the day is running. Compare recovery plans, or adjust the blocks yourself. Your lead reviews the changes before applying them.

Compare Balanced recovery, Use the buffers, and Trim, don’t cut when the saved timeline supports different options.
See protected moments, proposed trims and any minutes still unresolved.
Adjust blocks manually, accept overtime, or leave the plan unchanged.
Review and apply the recovery, then decide whether to send a team update.

This separate fictional example starts with a lead-reported 20-minute delay. No completion entry is treated as proof of actual progress. SmartRipple is available with Day-Of access; premium Wedding Day Assistant access is separate.

Explore the app demo Read the SmartRipple guide

Loading the fictional recovery example…

Wedding Day Assistant

Wedding Day Assistant, with your plan in view.

Wedding Assistant looks at your wedding and gives answers tailored to your plans. It uses saved details you have permission to see, and you can ask follow-up questions in Workspace.

Ask about saved wedding details, missing information and the next handoff.
Timeline, vendor, guest and family, venue, photo, task, and readiness categories keep the briefing specific.
SmartRipple stays separate: it calculates recovery options for the planner to review and apply.
Eligible owners, planners and team leads can review proposed timeline changes and explicitly confirm before applying them. The Assistant does not contact vendors or send team messages for you.

You stay in control: nothing changes automatically. Review any proposal before explicitly confirming; your planner or coordinator remains in charge.

How does Wedding Day Assistant use my saved wedding details?
Wedding Assistant uses a general-purpose model with the saved wedding details you can access. In Workspace, discuss planning and day-of questions. Eligible owners, planners and team leads can review proposed timeline changes and explicitly confirm before applying them. Nothing changes automatically, and the Assistant does not contact vendors or send team messages for you.

Open Workspace Free See how it works

Wedding AssistantSample chat · fictional Maya & Jordan

How It Works

Three steps to your perfect day

EventSync grows with you from engagement to celebration.

Plan

Organize your budget, guests, vendors, and checklist. Build your wedding day timeline down to the minute.

Coordinate

On the big day, your team follows the live timeline. Everyone knows exactly what to do and when.

Celebrate

Put your phone down and be fully present while your planner and crew stay aligned in EventSync.

Personal to your workflow.

Does arranging my sections change the wedding timeline?

No. Personal section order changes only your own Day-Of screen on your device. The shared plan and other people’s screens keep their order.

Can photographers choose their own shot priorities?

Yes. Photographers can reorder their personal shot priorities without changing the couple’s shared list. Capture checks stay separate from completing a timeline activity.

Who It's For

Built for everyone on the wedding team

Whether you're the couple, the planner, or the photographer — EventSync gives you exactly what you need.

💍

Couples

Keep the next planned moment in sight while your planner or trusted lead handles the day’s coordination. Follow the shared schedule and the updates relevant to you.

The next planned moment

📝

Wedding Planners

Your command center for the day. Live timeline with SmartRipple recovery suggestions, in-app team updates, vendor check-in tracking, and role-specific handoffs for your whole team.

Full command center

📷

Photographers

Keep photo priorities and personal capture checks beside the shared timeline. Your role view highlights relevant blocks and keeps planned timing separate from recorded status.

Shot list + role dashboard

🎶

Vendors & Team

Know exactly when to arrive and what's happening. Check in on arrival, receive role-relevant in-app updates, and find the work relevant to your role without losing the shared timeline.

Role-specific dashboards

Designed for Real Weddings

Built for the moments that matter

Every feature exists because of a real problem on a real wedding day. Here's what EventSync is designed to handle.

The caterer arrives late. Wedding Day Assistant flags the timing risk for planner review. The planner opens SmartRipple, reviews and applies the recovery, then confirms one clear in-app update for affected roles.

Vendor Delay Recovery

SmartRipple + planner approval

The photographer needs their shot list, the DJ needs set times, the caterer needs meal service windows. Each role keeps the main timeline context, with relevant work highlighted and role tools close by.

Role-Based Dashboards

Role-specific tools

The Couple view keeps the next planned moment and time together close by. The coordinator or trusted lead retains the operating controls.

Couple Experience

Day-Of Coordination Mode

Pricing

Simple, transparent pricing

Start planning free in EventSync Workspace. Purchase available Day-Of or Assistant access in the mobile app, then use the same EventSync account in Workspace so eligible access can sync.

Free

forever · 1 wedding

Full planning suite — no credit card required.

Budget tracking & estimates
Guest list management
Vendor contacts & notes
Planning checklist
Timeline builder
10 culturally-diverse timeline templates
Join unlimited teams

Open Workspace Free

Wedding Pass

$49.99

one-time · for your wedding

Day-Of tools and planner-reviewed SmartRipple for one wedding. Premium Assistant access is separate; eligible accounts can try five free questions once.

Everything in Free
Day-Of live timeline
Team sync & in-app updates
Vendor check-in
Role-based dashboards
No premium Assistant access

Get the app to buy Wedding Pass

Wedding Day Assistant Pass

$99.99