EventSync Day-Of
✨ New — Day-of coordination is here

Run your wedding day.
Don’t let it run you.

The wedding app that goes beyond planning. Plan on desktop in EventSync Workspace, then run the same timeline, team, and Day-Of Command from mobile — so you can be present for every moment. The Wedding Day Assistant turns your live timeline, role, and readiness state into focus cards for planner review.

Open Workspace Free Try the Product Demo Watch the 90-Second Film

Live in alpha · Free Workspace planning · No credit card required

Built by a wedding photographer who lived the chaos firsthand.

EventSync Day-Of cockpit showing SmartRipple recovery with planner approval controls
EventSync Day-Of presents

Twelve Minutes

A reception is running 20 minutes late. Room setup and existing buffers save eight. Watch Nora review the remaining 12, confirm the recovery with Priya, and lead the team back on time.

Watch on YouTube Try the Product Demo

Cinematic advertisement created with AI-generated characters and environments. Product behavior is shown through a controlled illustrative demo.

Read the complete transcript

00:00Zoe and Liam's reception is about to begin. But family photos are running late.

00:07PRIYA: Photos put us twenty minutes behind.

00:10NORA: Room setup and buffers saved eight. Twelve remain.

00:14Nora opens EventSync Day-Of. In SmartRipple, she reviews the remaining twelve.

00:20Its balanced plan protects the entrance and suggests seven minutes from the portrait buffer.

00:27Then five from the room flip—a proposed recovery of all twelve.

00:32NORA: Priya, can your team make up five minutes?

00:36PRIYA: Yes. We'll be ready.

00:38NORA: Good. I'll apply the balanced plan.

00:40Nora applies her choice, then briefs the team.

00:44NORA: Priya, make up five minutes. Marcus, mic and entrance. Camila, doors. Everyone, stay on your assignment. Let's move.

00:53SmartRipple suggests. Nora decides. Her team does the work.

01:08ROOM CREW: The room is ready.

01:11NORA: Open the doors.

01:20Twelve minutes recovered. Zoe and Liam walk in right on time.

01:26EventSync Day-Of. Plan in Workspace. Run Day-Of.

“I’ve shot weddings for years. Every planning app I tried stopped working the moment the wedding day actually started. So I built one that helps the people running the day stay aligned when nobody has time to hunt for updates.”
Kali McCarthy — Founder, EventSync · Wedding photographer
A tour of the app

From planning desk to dance floor

EventSync Workspace gives you room to plan at a desk, then the same event supports the team running the day — live, with your whole team on mobile. Read the Workspace announcement.

EventSync home screen for Zoe and Liam showing wedding-day progress and quick actions
HomeOne event hub for the whole day
EventSync Day-Of cockpit showing Wedding Day Assistant and SmartRipple recovery controls
Day-Of CommandPlanner-controlled recovery when the timeline slips
EventSync SmartRipple review showing suggested trims before planner approval
SmartRippleRecovery options calculated; planner reviews and applies
EventSync vendor check-in screen showing late, upcoming, and checked-in vendors
Vendor Check-InArrival status before problems spread
The same event on both screens

Plan where there is room. Run the day where the work happens.

Set the ceremony time and location in EventSync Workspace, then carry that same wedding and timeline block into EventSync Day-Of on mobile.

Features

Everything you need, from first toast to last dance

Plan with confidence, coordinate with clarity, and celebrate without the stress.

📋

Planning Suite

All your wedding planning essentials in one beautifully organized space.

  • Budget tracker
  • Guest List & QR RSVP
  • Seating chart
  • Planning Checklist
  • Vendor Contacts
⏰

Wedding Day Assistant + Day-Of Command

Your planner-controlled live run sheet for wedding day execution. Keep protected anchors, role lanes, vendor handoffs, and SmartRipple recovery suggestions in one source of truth.

  • Live timeline / run sheet
  • Protected anchors and clear owners
  • SmartRipple recovery suggestions
  • Planner-approved in-app team updates
  • Vendor check-in
👥

Role Handoffs

Bring your wedding party, planner, and vendors together with role-based access.

  • Role dashboards
  • Dual-role toggle (e.g. Lead + Photographer)
  • Broadcasts and Change Requests
  • Activity feed
💌

Guest Portal & QR RSVP

Guests can RSVP from a browser without downloading the app, including meal choices, plus-ones, registry links, and real-time RSVP status updates.

  • 3 templates & colour themes
  • QR RSVP — no app needed
  • Meal and plus-one tracking
  • Batch invite
  • Instant status sync
📄

Export & Share

Share your plans with anyone. Generate polished exports and a final run sheet backup for your whole crew.

  • PDF export
  • CSV export
  • Planning viewers
  • Shareable links

From the planning file to the people running the day

EventSync combines a free planning workspace with paid day-of execution tools. Bring the timeline you already have, review the run sheet, and keep vendor check-ins, role handoffs, planner-controlled recovery, and the live wedding-day command surface connected.

Timeline readiness check Wedding timeline template Coordinator checklist Planner partner pilot
See all features →
Patent pending Day-Of coordination

Tap through the recovery moment couples actually remember

Most wedding tools help you plan. EventSync steps in when the ceremony runs long, the cocktail hour is next, and everyone needs the same answer right now.

  • Review a SmartRipple recovery plan without rebuilding the whole timeline.
  • Review the Wedding Day Assistant’s rules-based focus card when the timeline needs attention.
  • Protect fixed moments like ceremony, portraits, first dance, and major announcements.
  • Confirm an in-app update so vendors and crew stay aligned.
Open the Product Demo
Step 1 of 4

Start with the Day-Of Command on schedule

The phone is ready for the real wedding-day problem: the ceremony runs long and every next block is about to drift.

0 min timeline status
Dinner protected moment
0 roles updated
Zoe & Liam · Day Of On Time
12 min
Ceremony Processional
Rosewood Lawn · 4:00 PM to 4:20 PM
What's Next 9 blocks left
4:20 PM
Ceremony Buffer
Protected recovery time
4:30 PM
Cocktail Hour Opens
Garden Terrace
4:35 PM
Family Portraits
South Arbor
6:00 PM
Dinner Service
Grand Hall
Ready: the Day-Of Command is on schedule. Run the ceremony late to see the planner-approved recovery workflow.
Wedding Day Assistant

Know what needs attention next.

Wedding Day Assistant is a paid, rules-based briefing layer. It turns the live timeline, role, and readiness state into focus cards for planner review.

  • Focus cards show what to prep now, what is next, and what needs attention.
  • Timeline, vendor, guest and family, venue, photo, task, and readiness categories keep the briefing specific.
  • SmartRipple stays separate: it calculates recovery options for the planner to review and apply.
  • No team-visible change happens until the planner or authorized lead approves an existing EventSync action.

You stay in control: focus cards are read-only briefings. They do not send messages or change the wedding.

Open Workspace Free See pricing
How It Works

Three steps to your perfect day

EventSync grows with you from engagement to celebration.

1

Plan

Organize your budget, guests, vendors, and checklist. Build your wedding day timeline down to the minute.

2

Coordinate

On the big day, your team follows the live timeline. Everyone knows exactly what to do and when.

3

Celebrate

Put your phone down and be fully present while your planner and crew stay aligned in EventSync.

Who It's For

Built for everyone on the wedding team

Whether you're the couple, the planner, or the photographer — EventSync gives you exactly what you need.

💍

Couples

Put your phone down on the big day. Your planner runs the show through EventSync while you get a beautiful progress dashboard and activity feed. See what matters, skip the stress.

Romantic progress view
📝

Wedding Planners

Your command center for the day. Live timeline with SmartRipple recovery suggestions, in-app team updates, vendor check-in tracking, and role-specific handoffs for your whole team. Manage 30 weddings a year without burning out.

Full command center
📷

Photographers

Never miss a shot. Your dashboard shows photo-relevant blocks, the shot list tracks must-have vs nice-to-have, and planner-approved schedule changes appear in your role view.

Shot list + role dashboard
🎶

Vendors & Team

Know exactly when to arrive and what's happening. Check in on arrival, receive role-relevant in-app updates, and see only what's relevant to you. No app clutter, no confusion.

Role-specific dashboards
Designed for Real Weddings

Built for the moments that matter

Every feature exists because of a real problem on a real wedding day. Here's what EventSync is designed to handle.

The caterer arrives late. Wedding Day Assistant flags the timing risk for planner review. The planner opens SmartRipple, reviews and applies the recovery, then confirms one clear in-app update for affected roles.
Vendor Delay Recovery
SmartRipple + planner approval
The photographer needs their shot list, the DJ needs set times, the caterer needs meal service windows. Everyone sees exactly what they need — nothing more, nothing less.
Role-Based Dashboards
11 Specialized Views
The couple puts their phones down on the wedding day. Their coordinator handles everything behind the scenes. They never see the chaos — just the moments.
Couple Experience
Day-Of Coordination Mode
Pricing

Simple, transparent pricing

Start free in EventSync Workspace. Upgrade on the web for approved Day-Of access, or keep native purchases managed through the App Store and Google Play.

Free

$0
forever · 1 wedding

Full planning suite — no credit card required.

  • Budget tracking & estimates
  • Guest list management
  • Vendor contacts & notes
  • Planning checklist
  • Timeline builder
  • 10 culturally-diverse timeline templates
  • Join unlimited teams
Open Workspace Free

Wedding Pass

$49.99
one-time · for your wedding

Day-Of tools for one wedding, without Wedding Day Assistant.

  • Everything in Free
  • Day-Of live timeline
  • Team sync & in-app updates
  • Vendor check-in
  • Role-based dashboards
  • No Wedding Day Assistant
Get Wedding Pass

Wedding Day Assistant Pass

$99.99
one-time · for your wedding

Day-Of tools plus smart planning and recovery help for one wedding.

  • Everything in Wedding Pass
  • Planning readiness
  • Final-week readiness
  • SmartRipple recovery suggestions
  • Role-specific handoffs
Get Assistant Pass

Pro Basic

$79.99
per quarter · or $249.99/year

For wedding planners, venues, and photographers who manage multiple events.

  • Everything in Wedding Pass
  • Unlimited weddings
  • Day-Of tools for every wedding
  • No Wedding Day Assistant
  • Priority support
Subscribe quarterly Subscribe yearly

Pro Assistant

$129.99
per quarter · or $399.99/year

For pros who want Wedding Day Assistant across multiple weddings.

  • Everything in Pro Basic
  • Wedding Day Assistant for every wedding
  • Multi-wedding readiness
  • Role-specific handoffs
  • Premium planner support
Subscribe to Pro Assistant
Related EventSync guides: Timeline readiness check · Wedding timeline app · Wedding timeline template · Coordinator checklist