Wedding day timeline app

The wedding-day timeline app your coordinator and vendors actually open

Plan the run sheet on the web. Bring the same wedding into EventSync Day-Of on iPhone or Android. Give each signed-in role a focused view and keep the lead in control when timing changes.

Web planning WorkspaceNative iOS + Android Day-Of appOffline-first mobile use
Build a useful timeline freeSee the product demo
EventSync Workspace wedding run sheet with timed blocks
EventSync Workspace is the web planning surface; EventSync Day-Of is the native mobile execution surface.

Get help building your first timeline

Workspace keeps Help visible in the header, with guidance for the page you are using. Run Sheet Help includes a narrated lesson on adding and editing a timeline item, so you can see the controls before you begin.

Preview of the narrated EventSync Workspace add-and-edit timeline tutorial
Real Workspace controls, a fictional wedding, English captions, and a transcript. The lesson demonstrates one item, from creation through a saved edit.

Watch how to add and edit a timeline item or open the lesson on YouTube. The Workspace overview explains Help and watching while you work.

The complete path from plan to wedding day

  1. Build the timeline

    Start with the free browser builder for an ungated draft, or plan the wedding inside EventSync Workspace. A usable block includes a time, duration, owner, location, and the cue or dependency that makes it actionable.

  2. Share one current wedding

    Invite the people who are part of the EventSync team instead of maintaining separate copies. Keep private guest and vendor information limited to the roles that need it. The free browser builder itself stays on the device and does not automatically upload a draft to Workspace.

  3. Give roles focused views

    The photographer, DJ/MC, caterer, venue, assistant, other vendors, couple, family, wedding party, and guests do not need identical operational detail. EventSync Day-Of presents role-oriented views driven by the wedding's current data.

  4. Go live on the phone

    The native EventSync Day-Of app runs on iOS and Android. Leads can see the current and next block, mark work complete or skipped, monitor vendor status, and send role-targeted push broadcasts. When online, updates sync across signed-in devices.

  5. Handle delays with human review

    When a fixed block runs over, SmartRipple can preview how downstream timing would move. An authorized planner or team lead reviews the recovery before it is applied. EventSync does not replace the person responsible for contracts, safety, venue rules, or couple priorities.

  6. Keep an export or print backup

    Use the free builder's CSV export or browser Print/PDF option for a portable run sheet. Confirm that the final copy is current and protect any private contact or guest information included in a handoff.

EventSync Workspace run sheet used to plan wedding timeline blocks
Build and review the run sheet in the web Workspace.
EventSync Day-Of Command showing current wedding timing
Move into the Day-Of view when the wedding starts.
EventSync SmartRipple review showing a proposed timing recovery
Review timing recovery before applying a change.

What makes a timeline useful on a phone?

A long PDF is excellent as a backup, but it makes the user scan for their next task. A day-of app should answer “What is happening now?”, “What is next?”, “Where do I go?”, “What do I own?”, and “Who needs to know if this changes?” without forcing every person to read the entire production plan.

That does not mean hiding the master plan from the lead. The coordinator or authorized lead still needs the whole run sheet, vendor status, decision boundaries, and the ability to communicate a reviewed change.

What works when the venue has poor service?

The native Day-Of app is offline-first: it reads and writes to a local on-device database, queues changes, and syncs automatically when connectivity returns. Concurrent conflicts use the newest edit, so the lead should still keep editing ownership clear. Native push and cross-device live updates require connectivity.

What EventSync does not replace: a professional planner or coordinator, vendor contracts, venue staff, safety procedures, legal requirements, or the judgment of the person authorized to run the day. It is the shared operating layer for the plan that person owns.

Start with an immediately useful plan

You do not need an account to use the free timeline builder. Enter your anchors, generate the schedule, edit the blocks, then print/save PDF or export CSV. If you decide to continue into EventSync, use the same structure to build the wedding in Workspace and run it through Day-Of.

Build before you install

Make the timeline useful first. Then decide whether the wedding needs shared roles, live status, push updates, and recovery tools.

Build the wedding timeline free Use the editable template
Six complete timelinesChoose a ceremony time and venue setup.Vendor handoff guideSend each role the cues they need.Coordinator checklistConfirm the operating plan before the day.Compare workflowsSee when static documents or a live layer fit.