From adding your first guest to collecting browser RSVPs, meals, plus-ones, seating details, and final headcounts — here’s how it works, step by step.
Manage your guest list in Workspace. Add guests individually or use the import options available there. Device-contact import, where available, is a device-specific option. Check each guest's RSVP status before sending an invitation.
Pick from 3 templates (Elegant, Heartfelt, Simple), choose a color theme (Gold, Pink, Cream), and write a personal message. Every card includes a QR code that links directly to your guest's personal RSVP page.
Use the invitation options available for your account in Workspace to send invitations or prepare links. Review recipients before sending. Image-card sharing through another messaging app, where available, is a separate device-specific flow.
Your guest scans the QR code or taps the link. A beautiful, mobile-friendly page opens in their browser — no app download needed. They tap one of three buttons:
The moment a guest RSVPs, your guest list updates in real-time. The RSVP summary bar shows your confirmed vs. pending vs. declined count at a glance.
Download your full guest list as a CSV or a formatted PDF — complete with RSVP status, meal preferences, dietary restrictions, and +1 info. Hand it to your caterer, venue, or planner.
Three features that make EventSync RSVPs the easiest way to manage your guest list.
Every guest gets a unique QR code linking to their personal RSVP page. One scan, one tap, done.
RSVP counts update live across all team members' devices. No refreshing, no manual updates.
Download CSV or PDF for caterers, venue coordinators, or your records. All guest data in one file.
EventSync treats RSVPs as part of the full planning-to-execution workflow, not a disconnected form.
Guests can scan a QR code or open a link and RSVP from a browser without downloading EventSync.
Track attendance, meal choices, dietary notes, plus-ones, table assignments, and final guest counts.
Export or hand off the right RSVP details to caterers, venue teams, planners, family helpers, and the day-of command view.
No. Guests can scan a QR code or open a link and RSVP from a browser without downloading the app.
Yes. EventSync can track attendance, meal choices, dietary notes, plus-ones, RSVP status, and guest counts.
Yes. RSVP data can support seating assignments, meal counts, dietary notes, and exports or handoffs for caterers and venue teams.