Guest list and RSVP status
Track accepted, maybe, declined, and pending guests, then use QR RSVP links to keep responses current.
Wedding seating chart and RSVP tracker
RSVP status, meal counts, and table assignments belong in the same plan.
EventSync helps couples and planners connect guest list management with the handoff work that matters later: table assignments, dietary notes, meal counts, caterer summaries, venue context, and day-of role views.
The planning details Google often misses
Table assignments
Assign guests to tables, identify unseated guests, and keep seating context tied to the same guest record.
Meal and dietary handoff
Meal choices, plus-ones, and dietary restrictions can roll into caterer and venue context instead of living in a separate spreadsheet.
Why seating belongs with day-of execution
A seating chart is not only a planning artifact. It affects catering counts, room setup, chair counts, allergy handling, guest arrival flow, and family helper questions. EventSync keeps that context close to the wedding timeline and role handoff workflow.
- Couples can plan the list and seating before the final week.
- Planners can review meal and table context before handoff.
- Vendors can receive the role-relevant details they need without seeing unrelated private planning notes.
Not just a static seating chart
The point is not decoration. The point is a planning-to-execution wedding workflow where guest data, table context, meals, and day-of handoffs stay connected.
What EventSync connects
| Planning item | Why it matters | Where it goes next |
|---|---|---|
| QR RSVP responses | Removes manual status updates and keeps guest counts fresher. | Guest List, RSVP summary, exports, and final-week readiness. |
| Meal choices and dietary notes | Gives the caterer information that is specific enough to act on. | Caterer handoff, table context, and meal summary exports. |
| Table assignments | Connects RSVP state to room setup and chair counts. | Venue context, caterer context, and coordinator review. |
| Guest-facing schedule | Guests need clarity, not the private production file. | Guest portal, wedding party views, family views, and role-scoped updates. |
Start with the guest list. Finish with a day people can run.
Free planning tools are available in EventSync. Paid Day-Of tools unlock the live wedding day command center, vendor check-ins, role dashboards, and SmartRipple recovery suggestions.
Seating and RSVP questions
Can EventSync import guest lists?
Yes. EventSync supports guest list import workflows, including CSV import.
Does EventSync track meals and dietary restrictions?
Yes. Guest records can include meal choices and dietary notes, which are useful for caterer and venue handoff.
Does EventSync replace a full wedding website?
No. EventSync focuses on planning, QR RSVP, guest context, role views, and day-of execution, not full wedding website publishing.