From months-out planning through the last dance, EventSync covers every phase of your wedding. Here is a deep dive into every tool at your disposal.
Weddings never go exactly as planned. SmartRipple is our intelligent algorithm that automatically absorbs delays and redistributes time across your entire timeline — so one late toast does not cascade into a ruined evening.
Ceremony, first dance, sunset photos — events that cannot be compressed or removed under any circumstances. Their duration is sacred.
Built-in padding between events. Buffers are the first to shrink when delays occur, compressing all the way down to zero before anything else is touched.
Short, optional moments (15 minutes or less) that can be removed entirely if buffers are not enough. They disappear cleanly from the schedule.
Events that can be shortened but never eliminated. 50% max compression with a 25% floor and a hard minimum of 5 minutes. Shrinks are distributed proportionally.
All buffer blocks shrink toward 0 min to absorb the deficit first.
Non-essential blocks ≤15 min are dropped entirely from the timeline.
Remaining deficit is spread proportionally. Max 50% cut, min 5 min.
Real-time gauge showing exactly how far behind (or ahead) you are, with color-coded urgency.
Toggle on to let SmartRipple automatically distribute time savings. Toggle off for full manual control.
Tap -5m or -10m to manually shorten any block. Changed your mind? Tap +5m to restore time instantly.
Subtle vibrations confirm each adjustment. Feel the timeline shift in your hand as changes ripple through.
Four integrated tools to manage every detail of your wedding planning — from the first venue tour to the final seating chart. Start fast with 10 culturally-diverse timeline templates (Hindu, Jewish, Beach, Evening, and more).
Keep your wedding finances under control with comprehensive budget tracking that connects every dollar to a vendor and a category.
Manage your entire guest list with RSVP tracking, meal preferences, and table assignments — all in one place.
Your vendor rolodex with contract statuses, payment tracking, and role assignments to keep every professional relationship organized.
Stay on track with a structured checklist that organizes tasks by timeframe, priority, and team member — so nothing falls through the cracks.
When the big day arrives, switch into day-of mode. A live, block-by-block execution view keeps everyone synchronized and on schedule.
Your timeline becomes a live dashboard on wedding day. See exactly what is happening now, what is next, and how far ahead or behind you are.
Every timeline block carries its own context: location, instructions, and a mini-checklist so the person executing it knows exactly what to do.
Track when every vendor arrives on site. Compare expected vs. actual arrival times, see who is checked in and who is missing, and reach any vendor with one tap. Never wonder "is the photographer here yet?" again.
Invite everyone involved in the wedding — from the couple to the caterer — and give each person a role-based view of exactly what they need.
Full control over the timeline and all team actions
Manages planning tools, budget, and vendor contacts
Sees photo-relevant blocks, locations, and shot lists
Synced schedule with video-relevant moments flagged
Music cues, announcement scripts, and timing
Room setups, flip schedules, and capacity info
Helps execute tasks and run errands on the day
Knows where to be and when for photos, processional, etc.
Read-only day-of view so they can enjoy and stay informed
Key moments and locations shared, no overwhelming detail
Sees only their assigned blocks, check-in, and contacts
Share a code or deep link to onboard anyone in seconds
The Team Lead is often also the photographer, planner, or DJ. EventSync lets you toggle between role dashboards with a single tap — see the full command view as Team Lead, then instantly switch to the Photographer dashboard to focus on your shots. Works in both Planning and Day-Of phases. No logging out, no switching accounts.
Send announcements to your entire team or target specific roles. "All photographers to the garden in 5 minutes." Track who has read each message in real time.
Any team member can propose a timeline change. Each request carries an urgency level — Low, Medium, High, or Critical — and requires approval from the Team Lead before it takes effect.
Generate invite codes or shareable deep links. New team members pick their role, accept the invite, and instantly see their personalized day-of dashboard — no account setup friction.
Export your timeline, budget, and guest list in multiple formats. Share vendor-friendly views or keep a personal backup — your data is always yours.
Beautiful, print-ready PDFs of your full timeline with times, locations, and assigned team members. Perfect for day-of binders.
Raw spreadsheet data for your timeline, budget, or guest list. Import into Excel, Google Sheets, or any other tool.
Generate read-only links for anyone who needs to see the plan without downloading the app. Role-filtered by default.
Send vendors a clean, focused view showing only the blocks and details relevant to their role. No information overload.
Venues with spotty reception? Remote barn ceremony? EventSync works fully offline. Every feature runs on your device, and data syncs automatically when you reconnect.
Your entire wedding — timeline, guest list, budget, vendor contacts — is stored locally in a SQLite database on your device. No internet required to read or write any data.
When you are back online, changes sync automatically to Firestore. Your team sees updates in real time. No manual sync button — it just works.
Every change made offline is queued with a timestamp. When connectivity returns, the queue replays in order, handling conflicts gracefully so no data is lost.
EventSync continuously monitors your network status. An unobtrusive offline banner appears when you lose connection, and disappears the moment you are back — with a brief "syncing" indicator.
Join the waitlist and start building your timeline in minutes. Free to plan, upgrade when you're ready for day-of.