Printable wedding day timeline template. Use Print to save it as PDF.
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Wedding Day Timeline

Template by EventSync · geteventsync.app
Couple
Date
Coordinator / Lead
Time Block Role / Owner Location Notes
9:00 AMHair & Makeup beginsBride + partyBridal suiteCoffee, water, breakfast on standby
11:30 AMVendor load-in window opensVenue contactService entranceFlorist, DJ, catering arrive
12:30 PMPhotographer arrives for detailsPhotographerBridal suiteRings, dress, invitation suite
1:30 PMBridal party getting dressedBride + partyBridal suiteReserve 30 min buffer
2:30 PMFirst LookPhotographer + coupleGarden pathPrivate moment, 15 min
3:00 PMFamily PortraitsPhotographer + familySouth arborList of groupings attached
3:45 PMGuests begin to arriveUshers + venueCeremony lawnWelcome drinks ready
4:30 PMCeremony AnchorOfficiant + coupleCeremony lawn30 min, do not move
5:00 PMCocktail Hour beginsCatering + barTerraceMusic: acoustic playlist
6:00 PMReception room flip readyVenue contactBarrel roomLighting + sound check
6:15 PMReception EntranceDJ + MC + coupleBarrel roomOrder of party attached
6:30 PMFirst DanceDJ + coupleDance floorSong cue: attached
6:45 PMDinner service begins AnchorCatering leadBarrel roomPlate timing locked
7:45 PMToastsMC + speakersDance floorOrder: MOH, BM, parents
8:15 PMCake cut + parent dancesDJ + couple + parentsDance floorPhotographer in position
8:30 PMOpen dance floorDJDance floorReception playlist
10:30 PMLast callBar leadBarCoffee + dessert refresh
11:00 PMSend-off AnchorCoordinator + coupleFront driveSparklers ready 10 min prior
Anchor: this block does not shift if upstream runs late. Compress or trim other blocks instead.
This is a starting point, not a finished plan. Adjust block times to match your venue, vendors, and pace. Make it live: geteventsync.app/wedding-day-timeline-template